Updated: May 16
Finding the right venue is crucial to the success of any event. But it takes more than just a pretty space to make your gathering something truly special. With over 30 years in the industry, we’ve learned a thing or two about planning an event that goes off without a hitch. So, here are 5 things to consider when choosing a venue for your next event.
The location is huge. Not only will the location you pick determine the aesthetics, but it will also impact how far your guests have to travel to attend. While a mountaintop chalet may be breathtaking, some guests may not want to make the drive. Consider your guests and choose a location that will suit their needs.
The parking situation at your event space can make or break the evening. There are many beautiful event spaces in the Denver area, but if they don’t provide parking, your guests could spend more time stressing about finding a parking spot and feeding the meter than enjoying your event. We’ve also seen some event spaces with a parking lot that does not allow overnight parking. This can lead to issues if guests decide to get a ride home and come back to find their car has been towed. Every location is different, but get a clear picture of what parking will look like for each venue before booking.
3. Preferred Vendors:
Many venues will only work with a preferred list of vendors. That means if you have your heart set on a specific catering company or mobile bar staff and your venue does not approve them, you may have to choose a different company. Most venues offer a list of preferred vendors on their website. If you’ve already arranged any professional services, take a look at your potential venues vendor list before booking a tour.
One of the first things you should consider when looking at venue spaces is the number of guests you anticipate and the number of guests a space can accommodate. Keep in mind that the capacity for a seated reception, theater-style rows, and standing is different, so ask your venue for all three numbers. Want a guide to Denver event spaces, including contact information and max capacities? Check out our Insider’s Guide to Venues in Denver.
5. Licensing and permits:
Does your venue have a liquor license? Do you need to pull a special permit to host a large gathering in your space? These are questions you need the answers to ASAP. If your venue of choice doesn’t already have the correct documentation, you could be left filing the paperwork yourself. But you don’t have to go at it alone. The event production team at Avant-Garde can take care of the licensing, permits, staffing, and more for your next event.
Planning an event doesn’t have to be stressful. Do your homework and get as much information as you can upfront. And if you ever find yourself unsure, reach out. The Avant-Garde team would love to help you turn your next event into an unforgettable experience.