Updated: May 16
From large gatherings like festivals and concerts to smaller celebrations like corporate events and weddings, hiring the right person for event production can elevate the festivities into a curated experience that your guests will be talking about for years to come.
So what is event production? Event production is the art of bringing various aspects of your event together into one cohesive flow, from food and beverage suppliers to choosing the proper lighting. A professional event production company can handle it all. Here are 5 ways hiring a professional to handle event production can take your next event to new heights:
Find the right food and beverage suppliers
An experienced event production professional has an extensive network of caterers and beverage suppliers. They can help you find the best professional at the best price because they know where to look and what questions to ask. An event production company will also handle the logistics of setting up, tearing down, deciding how much to order for your guest count, and more.
Create an intentional flow to your event
There is more to a successful event than food and drinks. Your guests need to feel welcome and understand where they're supposed to go and when. An event production professional can help you set up your vendors, food and beverage tables, bar, photo booth, etc., to guide your guests through the night effortlessly. And while the proper setup can create a refreshing experience for your guests, it can also help you maximize exposure to the aspects of your event you'd like to showcase.
Set the perfect mood
You could have the finest food and a well-thought-out flow for your event, but without intentionally setting the mood, your event could flop. From the proper lighting to the music and even the temperature of the room, an event production professional can help you set the tone for your event and see that your guests are comfortable from start to finish.
Hire a well trained and insured staff
With every event detail planned, you'll need the staff to pull it off. And the professional you need might not be obvious. Whether it's security guards, wait staff, cocktail servers, or bartenders, an event production company knows what you need to pull off your vision. They also have well-trained and insured professionals at hand. From a staff of 2 to 50, they've got you covered.
There are always rules and regulations you need to follow when you gather a group of people in a public place. An event production professional can help you stay within fire codes, pull the rights permits, get the correct licensing, and more. If you're not sure what the requirements of your venue are or how to stay compliant with them, hiring someone to take care of event production is a must.
After over 30 years in the industry, we've seen firsthand what a difference event production can make. If you're looking to create a one-of-a-kind experience for your next event in the Denver Metro area, get a quote from the Avant-Garde team today.