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How to plan a stress-free corporate event

Updated: Sep 27, 2022

Plan an unforgettable corporate event this holiday season

Whether it’s a one-time affair or an annual celebration for your company, planning may look a bit different from year to year. But starting off with a clear idea of what you want and being flexible with your ideas can make the process easier and more enjoyable. Attention to detail and creativity are key, and we’ve got all the tips you need. Keep reading to learn what you should start thinking about now if you’re planning on hosting an event this holiday season.

Venue policies may have changed

Many things have changed over the last few years, and the same is true for venue policies. Some venues have placed new limitations on the number of guests a space can hold. Additionally, there may be new procedures to follow for set up and tear down, including additional sanitization protocols. A lot of this information can be found on the venue's websites but if any of the venue policies are unclear, it may be a good idea to speak with a representative to get the answers you need before booking the space.

Anticipate and manage the guest list

Getting an accurate headcount is important for planning food and beverage catering, but it will also help you ensure you have room for everyone at your venue. One way to do this is to offer an incentive to RSVP early, such as drink tickets, a t-shirt, or a gift bag. You can also send out detailed invitations that include your policies on ‘plus ones’. A quick way to do this is with an e-vite or online survey.

Entertainment, speakers, and employee engagement

Corporate events are a great time to recognize your employees and hand out awards and other accolades. If you plan on having live music, consider polling your employees for recommendations. Including your employees in the event can help enhance morale and create a feeling of camaraderie among your team. If you're having public speakers, book them well in advance and have a detailed conversation about what they're speaking topic or materials might cover.

Professional videography and photography

The importance of professional photography and videography cannot be understated, especially in the world of corporate events. Promoting your business in the press and media is often more successful with the support of a professional media production team. Being able to share videos across your website and platforms can help to capture the attention of your clients as well. Stunning media can help generate buzz and promote your future events, setting you up for success.

The added touch of professional event management

By providing bartending, event production, staffing, and venue development, Avant-Garde can take much of the stress out of the process — allowing you to enjoy yourself along with your guests, while experienced professionals work behind the scenes to make sure everything goes smoothly. Skilled set up and event management, including bartending and other services, is a smart and easy way to make sure everything goes well and is enjoyable for everyone in attendance.

Ready to start planning? The masters at Avant-Garde are on standby to elevate your next corporate party. Contact us here with all of your questions and needs. Read more here about the 5 marketing strategies top promoters use to pack the house.