Whether you’re gearing up for your first fundraiser or planning your annual event, one thing is for certain: Pulling it all off will be easier if you create teams or committees to deligate tasks to. Getting help from inside and outside your organization can ensure your event is top-tier while taking the stress out of planning. Keep reading to learn more about how to dazzle your donors, sponsors, and event attendees by simply organizing tasks.
Planning oversight committee
You have a great idea - now it’s time to hash out all of the important details and shape the vision. This committee is the key to watching your idea come to life and is usually made up of employees and volunteers from inside your organization. They’ll work closely with each team to plan, organize, and oversee the important details of your corporate fundraiser. Additionally, they’ll begin to reach out to volunteers and plan for staffing needs. Within the committee, it’s important to identify clear roles and responsibilities, allowing everyone on board to focus on their goals.
Marketing and creative team
This team can include internal or external professionals, but ideally, a combination of both. They'll work closely with the oversight committee to reach goals and ensure a large turnout for your fundraising event. In addition to developing marketing materials, they're responsible for ensuring that your event's details reach potential donors and attendees. In addition to the creative details, the marketing team should focus on consistently spreading the word about your event across your social platforms. It's also a great idea to enlist the help of your vendors to get the message out.
Donor outreach team
You’ve planned a fantastic event, and you’re working towards a really meaningful cause. Now it’s time to make sure your donors know all about it. As soon as your event details are planned and organized, it’s time to start reaching out to your donor list and generating some buzz. Giving them a sneak peek into your event allows you to talk about your goals and the impact you plan to make with your event. The individuals on your donor list are the ‘insiders.’ Engaging them early can help you identify improvement opportunities and pivot if needed. These initial contacts are also an excellent opportunity for early donations.
Event setup and management team
Event setup and management can be time-consuming. Partnering with a team of professional event experts can help you execute the most successful corporate fundraising event possible while eliminating overwhelm for your oversight committee. Working closely with your team, a professional event management company can help bring your creative ideas to life, make sure guests have a blast, and help you plan to reach (or exceed) your fundraising goals through strategic planning. If you’re organizing an event to maximize end-of-year giving for your nonprofit organization, we’d love to help make your plans a reality. Contact us today to learn more about how we can help — interested in being a part of the magic? You can learn more about working with us here.